Meeting Workspaces in Microsoft Office SharePoint Server 2007

When planning meetings, Microsoft Exchange Server and Outlook allow organizers to compare attendees' calendars and send out meeting invitations. Exchange 2007 also allows users to reserve conference rooms when sending out meeting invitations. Microsoft Office SharePoint Server 2007 lets you go one step further. MOSS 2007 can augment Outlook's meeting planning capabilities by creating meeting workspaces.

What is a Meeting Workspace?

A Meeting Workspace serves as a way to prepare for a meeting and a way to report the meeting's outcome once it's done. For example, suppose that you wanted to hold a meeting to discuss your organization's latest press release. You would probably want to make sure that everyone attending the meeting had a copy of the press release. Instead of manually distributing hard copies of the release in the meeting, you could include it in the Meeting Workspace. This way, all meeting attendees have access to the press release ahead of time.

Note: A Meeting Workspace isn't a forum for holding a meeting. The actual meeting will take place in person, over the phone or through an online collaboration forum such as Microsoft LiveMeeting. The Meeting Workspace does not take the place of the meeting's venue.

The anatomy of a Meeting Workspace

What a Meeting Workspace looks like varies, depending on which template is used to create it. Figure 1 shows a basic Meeting Workspace that is made of four elements: Objectives, Agenda, Attendees and a Document library.

Source: searchexchange.techtarget.com